A R E M I S CM

Compensation Notification and Management System

    "Cashflow is the life blood of the construction industry”

Lord Denning Quotation in Modern Engineering (Bristol) Ltd. v. Gilbert-Ash (Northern) Ltd. (1973)

Maintaining a positive cash-flow is essential for a profitable business, and costs incurred due to delays in the construction, engineering and manufacturing processes, must be quickly recouped. Aremis CM facilitates the fast and accurate recording and notification of compensation event matters, making the culpable party aware that a claim is imminent.

Reduces administration time on site, provides company senior management with real time monitoring of compensation events raised, and correspondence sent to and received from design teams, employers, subcontractors and suppliers. Good contemporaneous site recording enables better financial settlements to be negotiated.

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"Lightweight Compensation Management System"

Dashboard

An integrated dashboard provides all project information per project, allowing managers to assess progress, and to see the quality of the record keeping, correspondence sent and received and any outstanding actions required.

Diary Entry

Daily project activities are recorded and saved in a secure cloud environment, which can be monitored remotely from any location, using passcodes. The Diary allows compensation events to be created, which in turn triggers the letter generation process, sending the letters to senior management for prior approval, before forwarding onto the relevant party.

Automated Letter Generation

As each compensation event is raised, there is an option to generate a contractually correct letter, incorporating the relevant conditions of contract, clause references and notification requirements, which can be reviewed by senior management before electronic transmission to the relevant party. The system provides automated ‘countdown’ warnings to make the ‘approver’ aware that a time-bar clause may be active.

Outstanding

Inbox

The email system can receive external emails from relevant parties, which allows all related correspondence to be stored within the system, and facilitates the ‘countdown’ requirements of some contracts to record the response time of design teams and project managers.

Features

Cloud Storage

All documents, photographs and related correspondence are saved onto a 'cloud' for 24/7/365 retrieval. Developed as a contract administration solution as ‘SaaS’ (Software as a Service) which contains the entire software infrastructure necessary to provide uninterrupted service and access from any computer with an internet connection.

Identify Compensation Events

Facilitates the accurate recording of delay, disruption and loss and expense related matters, in sufficient detail to recover expended costs. Notifications of delays and loss and expense are recorded on a risk register for ease of retrieval.

Automated Letter Generation

Provides contractually correct notification letters and an internal ‘alert’ system designed to beat 'time bar' clauses. Automated prompts allows notification letters to be approved by senior management before sending within the contractual time-bar deadline.

Action reminders

The system facilitates the accurate recording of information, reminders, countdowns and email alerts, to keep teams aware of any outstanding actions.

Secure data.

Hybrid cloud SaaS hosted in UK-based Tier III data centre, hourly back-ups and encrypted data transfers.

Highly accurate recording of site information

Records site entries in a sophisticated diary and keeps accurate records for reference, and prompts user to properly record events.

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System Benefits

Cost Effective

standardizes contract administration and contractual notification processes, reducing the margin for human error. Easily used by less experienced staff, allowing onsite costs to be minimized, whilst the quality of record keeping and notification and management of compensation events is greatly enhanced.

Bespoke Company System

adaptable to suit individual company requirements to introduce a company-wide standardized contract administration procedure, and can be extended to include other notification procedures such as contra-charge notification and claims management procedures.

Time Bar Clauses

negates the problems associated with these by providing internal ‘count down’ alerts to ensure contractual notifications are issued in time.

User Friendly

Intuitive step-by-step operation and ‘drop down’ menu based processes, designed to minimize manual input and reduce administration process and time. Allows senior management to easily monitor the project administration processes.

Pricing

No need to buy software and no complicated set-up and installation. Software as a Service, subscribe online and obtain full access to all the functionality and services required.

  • Keep unlimited records
  • Send and receive unlimited letters
  • Keep unlimited emails, site records, data and photographs (depending upon storage space rented)

The system operates on a setup cost and an annual user license fee per project, which is determined by the number of licenses purchased and the duration of each project. The system is fast, efficient and lightweight for users, allowing intuitive progress, therefore minimizing any training requirements. Users normally learn the system features from a short video. The setup includes installing the particular contract details, including client/employer and agent contact information, the conditions of the form of contract and the time-bar notification period, allowing the user to commence operations immediately. On-going support by phone and email is included within the user license fee.

Diary Entry

Daily project activities are recorded and saved in a secure cloud environment, which can be monitored remotely from any location. The Diary allows compensation events to be created which in turn triggers the letter generation process, sending the letters to senior management for prior approval, before forwarding onto the relevant party.

Dashboard

An integrated dashboard provides all project information per project, allowing managers to assess progress, and to see the quality of the record keeping, correspondence sent and received and any outstanding actions required.

Inbox

The email system can receive external emails from relevant parties, which allows all related correspondence to be stored within the system, and facilitates the ‘countdown’ requirements of some contracts to record the response time of design teams and project managers.

Letters

As each compensation event is raised, there is an option to generate a contractually correct letter incorporating the relevant conditions of contract, clause references and notification requirements, which can be reviewed by senior management before electronic transmission to the relevant party. The system provides automated ‘countdown’ warnings to make the ‘approver’ aware that a time-bar clause may be active.

Discover how AREMIS CM works

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Is it Good For My Industry?

This Compensation Management system is designed for use in any industry where the delivery of materials, assembly, fabrication or manufacturing processes may be subject to change, and the contractor wishes to record the events leading to the cause of the associated loss and expense, and provide the culpable party with an automated contractually correct compensation event notification.


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Contact: Colm Morgan

24 Rathfriland Road, Hilltown, Newry, Northern Ireland, BT34 5YN. United Kingdom.

Contact Sales

Looking for a custom quote? need to tell us more about your project? or want a demonstration? drop us a line to sales@aremiscm.com

Technical Support

Any question about how to integrate your product?. Don't fret, our geek team is ready for you at technical@aremiscm.com